![]() An organizations needs to ask themselves: “What records are absolutely crucial to our business operation that will need to be recreated from backup copies if the originals are lost or inaccessible in a disaster?” Typically these are shorter term records that have legal and fiscal implications and amount to approximately 1% to 7% of an organization’s records. Vital Records: Vital records are those essential organizational records needed to meet operational responsibilities under emergency or disaster conditions. Loss of dynamic function in electronic files such as spreadsheets or databases. ![]() It may be more cost effective to just store the paper records that have short or intermediate retention periods.Microfilm is technology dependent, but not to the extent of electronic records(one could argue that all that is needed is a light source and something to magnify the image).Microfilming of Paper and Electronic Records Cons:.If silver halide microfilm is created and stored in accordance with industry standards, one can expect it to last from 300 to 500 years as such it is the hands down winner in regard to preservation of information in an eye-readable format and provides a useful migration and disaster recovery tool. Microfilming of Paper and Electronic Records Pros: Microfilm has entered the digital age and can now be created directly from electronic files, as well as from from the photographing of paper records.potential for format and/or system incompatibility.may not be cost effective for low-reference records.access to documents is technology dependent.easier to replicate for disaster recovery purposes.reduces the amount of physical space one needs to store records.enhances efficiencies of the business process and workflow. ![]()
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